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#Hotmail backup storage how to#
We are going to show you how to utilize the free email backup software MailStore Home for the purpose of backing up email accounts that support the POP3 or IMAP protocol.Ī click on Next displays the archiving options. Most applications can be used for backup purposes, but they lack advanced features that may be needed. These protocols are used by desktop software and mobile applications to retrieve emails from the provider. Most email providers offer Pop3 or IMAP access next to web access. This may sound cumbersome and complicated, and that may be true for the setting up part, but once that's done it is not complicated or time consuming at all. What can you do to protect your emails so that you won't be losing the data in similar situations? The emails need to be backed up regularly, of course. Users need to make sure that they have access to their emails, even if they become inaccessible online. Their inbox showed zero emails, and while Google was able to correct the issue later on, it was a shock for them and demonstrated that individual backup strategies are a must for cloud-based storage solutions. Providers such as Gmail, Hotmail or Yahoo Mail offer web access to their email services that allow users to access their emails from everywhere, provided that they have an Internet connection and compatible web browser at hand.Ī minority of Gmail users recently noticed that all of their emails were missing. Have any other questions related to Outlook (how to increase your Outlook mailbox size, etc.Cloud based email is great. Being on top of your emails and making sure everything is being properly managed and stored will save you plenty of headaches in the long run. One of the simplest ways to avoid clutter in Outlook is to get out of the app and try using Microsoft Teamsmore often! Teams can help replace a lot of the messaging and clutter associated with Outlook and makes day-to-day collaboration with colleagues more efficient.Īs with most things, the less clutter there is, the more organized you’ll be. Use Other Apps to Avoid Clutter in Outlook You can do this by going to File > Options > Advanced and unchecking the “Empty deleted items folders when exiting Outlook” option in the Outlook start and exit section. To prevent this from happening, you’ll want to stop Outlook from auto-deleting emails in the Deleted Items folder. Outlook will sometimes automatically clear emails and send them to the Deleted Items folder without you knowing. How to Stop Outlook from Auto-Deleting Emails Save them in a team site or OneDrive to free up valuable room. Surprisingly, attachments can take up a lot of space in your mailbox. Store attachments outside your mailbox.Just like with emptying the “Deleted Items” folder, this will free up space in your Outlook mailbox for the messages you actually want. Make sure you delete the “Deleted Items” folder frequently so it doesn’t accumulate over time. This will also make them easier to surface later.
#Hotmail backup storage archive#
Put any items you want to keep in an archive to free up space. Once you’ve got your mailbox cleaned up, you’ll want to keep it that way! Some ways you can prevent your mailbox from being cluttered include:
#Hotmail backup storage full#
How to Prevent Your Outlook Mailbox from Getting Full Find items older than a certain date or larger than a certain size.View the total size of your mailbox and individual folders.Once you’re in Mailbox Cleanup you will be able to: You can find it by navigating to File > Tools > Mailbox Cleanup. Luckily, Microsoft provides a Mailbox Cleanup tool in Outlook that makes it easy to cut down on the amount of email you’ve accumulated. Once you know that your mailbox is at capacity, it’s probably time to start cleaning it up. Yikes! How to Manage Storage When Your Outlook Mailbox is Full In the example above it looks like this user has a whopping 1376.6 MB of data. Unfortunately, it’ll only appear in kilobytes, so to estimate the megabytes you’ll need to move the decimal over three spots.